Posting Code:
BAPCLK
Job Title:
Accounts Payable Clerk - Ssi
Division:
Seaboard Marine
Location:
Miami, FL
Department:
Seaboard Solutions
City:
Miami
State:
Florida
Zip Code:
33166


POSITION SUMMARY:                

This position is responsible for maintaining timely vendor invoice processing. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative, but not necessarily a complete list of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

GEOGRAPHIC REGION:

Please note applications out of the geographic region for position applied will not be considered.

 

QUALIFICATIONS:

Required

  • One (1) year of experience in an administrative or customer service position.
  • Experience with processing invoices and maintaining vendor relations.
  • Knowledge of accounts payable terminology.
  • High school diploma or equivalent.
  • Basic computer skills in programs such as Microsoft Word and Outlook.
  • Intermediate computer skills in Microsoft Excel.
  • Intermediate to advanced communication skills in both English and Spanish.
  • Well-developed interpersonal skills.
  • Ability to establish and maintain effective working relationships with customers, vendors and fellow employees.  
  • Strong time-management and organizational skills.
  • Must be able to prioritize and be detail-oriented.
  • Ability to work with limited supervision, multi-task and possess strong initiative.
  • Ability to work extended hours, holidays and/or weekends, as needed.

Preferred

  • Two (2) years of accounts payable experience.
  • Shipping industry experience.

 

DUTIES AND RESPONSIBILITIES:

Primary

  • Receives, processes, and obtains approval for payment of all vendor invoices.
  • Process and obtains approval of inter-companies payments.
  • Separates vendor checks for distribution and mailing.
  • Communicates and assists vendors on a daily basis, whom may be located in Spanish speaking countries in Latin America.
  • Answers accounts payables phone inquiries and follows up.
  • Run weekly A/P aging to ensure all payables are being processed within the credit terms established with the vendors.
  • Process check and wire request forms.
  • Maintain the adjustments data organized and up to date.
  • Filing of vendor checks and back up documents.
  • Assists management with input and maintenance of data base information to include but not limited to Credit terms data, Customer Profile data and regulatory form(s) data.

Secondary

  • Sorts and files correspondence.
  • Assists with the purchase orders and maintain purchase order audit data, as well as, works with supply vendors to negotiate rates and maintain vendor files.
  • Assists with related special projects.
  • Performs additional job related duties as assigned.

 

PHYSICAL REQUIREMENTS:

  • While performing the duties of this job, the employee is regularly required to sit and use his/her fingers.
  • The employee is occasionally required to talk and/or hear.
  • The employee is occasionally required to stand and walk.
  • The employee must occasionally lift and/or move up to 15 pounds.
  • Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

 

SAFETY REQUIREMENTS:

  • Report safety hazards
  • Immediately report incidents involving injury, illness, or property damage
  • Wear protective PPE (Personal Protective Equipment) as instructed or necessary
  • Comply with all company safety policies, procedures, and rules
  • Refuse any unsafe task or operation
  • Participate in safety meetings and training
  • Be constantly aware of their personal safety and that of their coworkers

 

SUPERVISION RECEIVED AND EXERCISED:

Receives direct supervision from the Manager of AP/AR & Collections. Does not exercise supervision over any position.

 

CONDITIONS:

  • Indoors office.Exposed to controlled temperature and office environment.
  • The noise level in the work environment is usually quiet.

 

DISCLAIMER:

  • The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
  • The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

No phone calls, please. We are an Equal Opportunity / Affirmative Action / Veteran / Disability employer.
In order to be considered for this position you must apply online by clicking here ยป
Please note: Applications outside of the geographic region for position applied will not be considered, unless otherwise noted in job posting.


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